A. MINIMUM AGE: Each association member must be (18) years of age as of the January meeting. An exception to this rule is if the parent is a member, a child (16) years of age or older may work to accumulate points and vote.

B. The voting membership will be all persons who meet the voting requirements as listed under section 2.

C. You must attend at least 6 meetings and at least 18 other functions for a total of 24 functions sponsored by the Polk County Youth Rodeo Association or be voted in by the voting membership. The Polk County Rodeo is considered four functions.

D. You may vote after meeting the requirements listed above in section 2.

E. New Members:

1. Participation for voting membership should be brought to the attention of the president of the association by the prospective member.

A: President-

1. The president shall be chief executive officer of the corporation.

2. He/She shall preside over all general meetings and the board of directors.

3. He/She shall appoint all committee chairmen and may suggest members of said committee.

4. He/She shall not chair any committee with the exception of the protest committee.

5. He/She may sit on any committee He/She chooses.

6. President shall vote only in the case of a tie.

B. Vice-President-

1. The Vice-President shall preside at legally called meetings of the association in the absence of the president.

2. He/She may sit on any committee.

3. He/She will be voted in by voting membership and assigned duties by the president.

4. He/She shall be a member of the executive board.

C. Secretary-

1. The secretary shall attend all meetings of the voting membership and executive board and record all votes and the minutes of all proceedings in a book to be kept for that purpose. He/She shall give notice of all meetings of the voting membership and committees, He/She shall be responsible for all equipment pursuant to his/her duties. He/She shall be responsible for documenting the requirements for voting membership.

2. He/she may sit on any committee.

3. He/She shall be a member of the executive board.

D. Treasurer-

1. The treasurer shall have custody of all funds and keep a full and accurate account of all receipts and disbursements of the association.

2. He/She shall deposit all money and other valuable effects in the name and to the credit of the association in such depositories as may be designated by the voting membership.

3. He/She shall disburse the funds of the corporation as may be designated by the voting membership, taking proper vouchers for such disbursements and shall render to the president and executive board, at the regular meetings of the board or wherever they may be require it, an account of all his/her transactions as treasurer as to financial condition of the committee.

4. He/She shall sit on any committee.

5. He/She shall be a member of the executive board.

E. Term of Office: Members of the executive board will serve a term of:

1. Officers:

A. President - One (1) Year.

B. Vice-President - One (1) Year.

C. Secretary - One (1) Year.

D. Treasurer - One (1) Year.

2. Board of directors:

A. Position 1 - Three (3) Years.

B. Position 2 - Two (2) Years.

C. Position 3 - One (1) Year.

D. The retiring president shall continue as an ex-officio director for one (1) year, in case his/her regular term of office has expired.

E. When the rodeo secretary is voted on by voting membership he/she will become a member of executive board. He/She will be a member for that calendar year.

3. Re-election to office is permitted.

4. Qualifications:

A. To be an officer or board of directors candidate you must be a voting member.

5. In a meeting of the executive board five (5) would be a quorum.

6. The decision of the executive board is final on financial matters and in emergency situations.

7. Removal of office: Only after:

A. Written notification to said officer(s) or agents in question.

B. Issue tabled until next voting membership meeting.

C. Written notification to all voting membership with this issue stated as the point of business.

D. Affirmative vote of two-thirds (2/3) of voting membership present at said voting membership meeting.

A. Not candidates for election.

A. Posters

B. Newspaper

C. Radio

D. TV.

E. Specialty Publications

F. Mailing Lists

1. This committee shall be headed by a chairperson.

2. Contact as many corporate sponsors as possible.

1. This committee shall be headed by a chairperson.

A. Will open concession stand for all events requiring concessions.

B. They will set their menu in a reasonable and profitable manner.

C. Purchase all items pertaining to operating of concession stand.

D. Procure volunteers.

E. Report to arena vice-chairman of any maintenance needed.

1. This committee shall be headed by a chairman.

A. Recommend to the voting membership all awards to be given at any event sponsored by the Polk County Youth Rodeo Association.

1. July Rodeo

2. Playdays

3. Service Awards

4. Outside events

B. Upon the approval of voting membership this committee will purchase awards.

C. This committee will be headed by a chairperson.

A. Grounds Vice-Chairman

1. Parking Lot

2. Fence

3. Gates

4. Rest Rooms

5. Meeting Room

6. Parking Personnel

7. Gate Personnel

B. Arena Vice-Chairman

1. Chutes

2. Pens - Stalls

3. Announcer Stand - Communications

4. Box Seats

5. Grandstands

6. Information Booth

7. Concession Stand

A. Set the dates and times for all playdays sponsored by the Polk County Youth Rodeo Association.

B. Furnish each contestant at the time of sign up a set of event rules and regulations that have been voted on by the general membership.

1. This committee will consist of the chairman of the following committees:

A. Public Relations

B. Concessions

C. Maintenance

2. This committee will be headed by a chairman. The chairman of this committee will be the arena director of the playdays. This committee will also have a secretary.

A. Public Relations

B. Concessions

C. Maintenance
This committee will be headed by a chairman. The chairman will be the Vice President of the Polk County Youth Rodeo Association.

1. No round bales

A. Daily rotations only

2. Right-of-refusal

A. Dangerous stock

B. Sick Stock

C. Abuse of Stock

3. No Personal Locks

4. No outside rentals June 1 to July 15 except during the Youth Rodeo.

5. Total stall clean-up, rake once per week.

6. As deemed necessary by the voting membership these are subject to change.

7. Livestock must be off the grounds within one day of a scheduled event. Any other use only with permission of the president or vice-president. Requests will be made in writing.

8. Maintenance chairman will oversee the above said rules:

A. Any abuses will be brought to the immediate attention of the executive board.

B. The executive board will take action immediately.

B. ARENA USE

1. All association members voting and non-voting will show courtesy to all contestants, spectators and visitors at all times.

2. Arena courtesy - anyone may use the arena on a share and share alike basis.

C. SPECIAL EVENTS:

1. Each event will be dealt with on an individual basis by the association.

2. In the event of a special time frame the executive committee may act in the best interest of the association.

D. ARENA, GROUNDS MAINTENANCE FEE, AND KEY RULES:

1. Maintenance fee will be valid from March 1 until February 28 or any time during the year that the individual wishes to begin using the arena.

2. The privilege of using the arena must be renewed each year.

3. Cost is $50.00 per year, for Polk County Residents. $125.00 for all others, non-refundable. Replacement key will be handled on an individual basis. No key will be pro-rated.

4. Keys may not be duplicated under any circumstance.

5. Key owner refers to the purchaser, spouse, any dependant children if applicable. It does not include any other family member such as brothers and sisters, or children not living full time at home.

6. Keys will not be loaned out. The key owner must be with his or her key when it is being used. The key owner is welcome to take a guest to the arena, but must stay with the guest and is liable for their actions.

7. The key owner is not to allow anyone into the arena that is not his or her personal guest. It is the key owner's responsibility to lock the gate behind him when he enters the arena. If anyone who is not a key owner is allowed in because of failure to lock the gate, that person is considered the personal guest of the key owner, and the key owner assumes liability for that person.

8. Purchasing a key does not entitle the key owner to conduct any business at the arena, or use the arena in any way to make money, or where money is exchanges hand. In the event this happens, arena rent must be paid.

9. Key owner is responsible for cleaning up after using the arena, and to report any misuse to the Polk County Youth Rodeo Association.

10. All keys will be numbered. Anyone using an unnumbered key will be considered unauthorized, and forfeit the right to own a key.

11. Members of the Polk County Youth Rodeo Association have the authority to ask for proof of key ownership of anyone using the facility. This is to protect you, the key owner. Please do not be offended. It is for your protection.

12. The use of the arena for practice is on a first come, first serve basis. Remember, this should not be abused. It is to be shared. Failure to do so should be reported to a voting member of the Polk County Youth Rodeo Association.

13. A list of key owners will be posted at the arena.

E. No alcohol is allowed on the premises.

F. Exceptions from the maintenance fee and key charge will be the following:

1. P.C.Y.R.A. Officers and Directors.

2. Persons who have met the voting requirements.

3. Polk County Extension Agents, Polk County Agriculture Science Teachers.

A. All proposed amendments are presented in writing at the general membership meeting held in January and voted on at the following regularly scheduled meeting.

Polk County Youth Rodeo Association, Inc.

Attn: Bylaws Committee

P.O. Box 7 - Livingston, Texas 77351